My name is Dollie Cunningham and I work for Beaver Brothers Inc in Salisbury NC. We have been a Jonas customer since early 2005, going live on 4/1/05. My business challenge concerned my boss, Mike Beaver, and his desire to pay some of our vendors with his American Express card.

At first I used journal entries to account for the payments. Then I determined that a much easier way was to use Multi-Banking, setting up the American Express card as another bank account. I use a list of “check” numbers that I add to each time I make an American Express payment. The AMEX “bank account” uses a different accounts payable general ledger account (#2001) as well. When I pay the AMEX bill, the vendors that I pay with the AMEX card are coded to the other accounts payable account(#2001), thus clearing that account. By reconciling the AMEX Clearing Account (G/L #2001), I make sure that all entries were made correctly.

This not only makes it far simpler than the journal entries, it also helps me to keep up with the payments and make sure they are made on time. Mike is happy because he can use his AMEX card and I am happy because it makes the paperwork so much simpler!

--Dollie, Beaver Brothers Inc.